Jim Rohn’s Advice About The “80/20” Rule

I was listening to a Jim Rohn program today when he started talking about one of my favorite concepts: The 80/20 Rule.

Simply put, 20% of our employees will usually be responsible for 80% of output. In a sales organization of 10, that’s 2 employees pulling most of the weight. In a factory of 100, that’s 20 workers doing most of the heavy lifting. Vilfredo Pareto discovered this shocking disparity in cause and effect over 100 years ago and it still remains true today.

In response to this, Rohn advised giving the top 20% your personal time and attention. For the 80% who only produce 20%, he advised giving them “group” attention. Ironically, it’s the ones in the 80% group who always want to suck up your time with questions, complaints, and excuses.

Whenever someone from the 80% group would ask to see him, he would kindly instruct them to save their questions or concerns for the weekly group meeting. Contrarily, when someone from the top 20% needed his assistance, he made time to give them personal attention.

Now substitute “employees” with “tasks.”

  • What tasks collectively require majority of your time but generate only a small portion of your income?
  • Are you continually giving personal attention to things you should only be checking in with weekly or monthly?
  • Are you doing tasks and marketing activities that could be automated or outsourced (i.e. – manually making reminder calls, typing follow up e-mails, mailing letters and catalogs, answering e-mail, taking calls, using an old-school reminder system for future follow up, etc)?
[box]Simply put, if it’s not a high performing 20% task, it should be automated, outsourced, or relegated. Period.[/box]

Here’s what I use to automate my tasks, e-mails, follow up communications, and more.

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